Posting Point
The email writing format and etiquette are critical for the message to be delivered effectively in the professional world, where email has become one of the most common and fastest ways to communicate. Every detail should be considered, from the tone and language used to the message’s structure and accuracy.This article will learn about formal Email writing format and etiquette to write a professional, compelling, and effective email.
Formal email writing format Templates and Design
It’s common civility to show appreciation when someone helps you, do you a favour, or gives you a chance. Take a look at the email sample of a candidate thanking their interviewer as shown below.
To: tina.ah@xyz.com
Subject: Thank You!
Dear Tina,
I am writing to express my appreciation for giving the time to interview me for the position of Team Leader. The conversation we had about women leaders in the IT sector was an inspiring and eye-opening experience.
With my qualification, skill sets and almost seven years in the industry, I believe that I would be a perfect addition to the development team, and I look forward to hearing back from you soon.
Yours sincerely,
Priya Singh
Mob: 9958598346
Apology Letter For Boss | Email writing format
In the workplace, you should always be able to accept responsibility for your actions and wrongdoings; apologising to your superior is a good place to start. For your convenience, here is a sample apology email.
To: Rohit.gh@xyz.com
Cc: Akshay.man@xyz.com
Respected Sir,
Subject: Please accept my apologies for sending the incorrect files to the client.
Please accept my sincere apologies for sending the MRF file to our client Mr Brooke Lbh, which was intended for the marketing team. I understand how this massive error has caused numerous problems for both the company and the client.
There are no excuses for my error, and I accept full responsibility. As soon as the mistake was pointed out, I sent the correct files to the appropriate people. I’ve also scheduled a video meeting with Mr Brooke Lbh to personally apologise to him and reassure him that such an oversight will not happen again.
The language and tone you use in your email should be appropriate for the recipient. For example, if you are sending an email to your boss, you must use a business tone, whereas you can use a casual tone when writing to a close friend or family member. Your tone reflects who you are and how the message will be perceived by the recipient.
I ask you to please forgive me, and I will ensure that I will be more focused and careful from here on out.
Kindly let me know if there are any further remedial steps you would like me to take.
Yours sincerely,
Robert Mark
Front Desk Executive
Company XYZ
Mob: 878456256
Also Read: Why do you want to join our company
Conclusion: When writing an email, whether professional or casual, follow email etiquette and the 7Cs of communication (clear, concise, concrete, correct, coherent, complete, and courteous) to ensure that your message is delivered effectively.
We hope the above tips and email examples help you write a compelling and understandable email.
We’ll leave you with our very best wishes.
